How to Write Email for Senior Management?

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Pro Editor Asked on 27/08/2014 in English Writing.

how can i oofice electrical bill payment apporval from senior managment through mail

on 01/04/2016. Edit Delete

imran gabar sent message to hr manager

 

on 10/07/2016. Edit Delete

I want to mail to senior regarding stock requirements in store

on 11/07/2016. Edit Delete

please tel me how could i inform to my branch manager for fresh employee refusal of joining and also need new hired staff.

on 02/08/2016. Edit Delete

I have used a myriad of search engines, but cannot find an answer to this question [which is how I found your site].

How does one acquire middle/upper management email addresses? What I have found is hard copy letters only, but believe there is a work around. If one does not have adequate addresses, the letter is a moot point, TYVM.

on 25/11/2016. Edit Delete
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2 Answer(s)

TO WRITE OR NOT TO WRITE

Before you set out to write an email, take a moment to think about whether it’s the most appropriate way to communicate your message. Wouldn’t it be quicker and more efficient to make a phone call instead? Are you just avoiding making the call, because you lack confidence when it comes to speaking in English? If this should be the case, here’s an article for you with lots of useful tips on how to improve your communication skills and boost your confidence:

Read more:
6 Ways to Immediately Improve Your English Communication Skills and Make it Powerful Using the Simplest Tips

 

Once you’ve decided that it’s OK to send an email, make sure you consider the following points:

 

STYLE

Keep it simple! This is not academic writing and your boss is not likely to have plenty of time to spend on deciphering your compound-complex sentences and over-sophisticated vocabulary. Use short, clear sentences.

Levels of formality may vary from workplace to workplace. Some bosses are on a first-name basis with their employees, while others might expect you to use formal language in your correspondence. If you need help with deciding what’s considered formal and what’s not, check out this post:

Read more:
Formal and Informal Email Phrases Starting with Greetings, Finishing with Closing Phrases!

 

RELEVANT DETAILS AND READER-FRIENDLY LAYOUT

Again, it’s about not wasting your boss’s time. Stick to the point and don’t include irrelevant details in your email. You can make small talk with your boss at the next office party or when you meet in the canteen.

Use bullet points and highlighters to make the email more visual. It will make it easier to read. Keep your paragraphs short and make sure they’re sequenced logically.

Read more:
7 Simple Examples of Business Email Writing in English

 

SUBJECT LINE AND SUMMARY

As with every email, it’s very important that you indicate what your email is about in the subject line. This will help your boss prioritize his or her incoming messages.

If your email is long, you may summarize the main points in the first paragraph.

Read more:
18 Powerful Websites to Improve Your Writing Skills in English

 

PROOFREAD

If you get a chance, ask a colleague or a teacher to check your email for mistakes. If you can’t do that, make sure you read it carefully before you hit the send button and run it through spell check.

Read more:
Best English Grammar and Spelling Checkers Online

 

SAMPLES

To get the hang of business correspondence, read sample emails in your free time. This website offers you lots of free samples:

Free Sample Letter Templates

 

I hope you find my tips useful. Feel free to leave a comment if you have any questions or need help with something!

 

Promoter Answered on 18/09/2014.

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on 22/04/2016. Edit Delete

Trust you are doing well! This is just a quick follow-up with regard to the meeting held this morning with the Chairman, IPCB at our Circular Road offices.

Kindly find attached subject file as directed and discussed with the Chairman.

on 07/06/2016. Edit Delete

Dear Sir/Madam,
I want to write a mail to my higher officers regarding the customer problem

on 25/06/2016. Edit Delete

how can i write to my boss to get approval authorized bank immediately by same day due to GST summition

on 25/10/2016. Edit Delete
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HERE IS A SAMPLE EMAIL TO SENIOR MANAGEMENT:
 
Subject: Special Request for Attendance to Quarterly Meeting
 
Dear Chairman Robinson,
 
I am writing on behalf of the Product Development Team, and would like to request that you make a special appearance to our next quarterly team meeting.
The past few months have been tremendously successful; we not only reached but also surpassed our goals by a long way, and most of this is due to the input and guidance you kindly gave to us. To show our appreciation, we have prepared a presentation in your honour.
My team showed a lot of dedication and nonpareil workmanship during this period, for which we also have a few awards of recognition to hand out and would be extremely grateful if you could do the honour of presenting these.
I completely understand that you are particularly busy at this time of the year, hence the date for this meeting has not been finalised yet. If you could please notify me of the dates that you are available within the next month, I will endeavour to find common availability with our team.
If you have any questions regarding this request, please do not hesitate to contact me directly. I await your response with anticipation.
 
Yours Sincerely,
 
Mr. Robert Fray
Team Leader

Super Pro Editor Answered on 01/07/2015.
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