When writing a business letter, remember to use formal language, correct grammar and appropriate vocabulary.
Also remember to include your contact details on the right hand side of the page, along with today’s date. The recipients details should go underneath your details but on the left hand side on the page.
You can then begin the letter with:
- Dear Mr/Ms (recipient’s surname)
- To whom it may concern
- Dear sir/madam
Below I have written a sample letter you can use to reject a proposal, offer or contract:
Dear Mr/Ms Smith,
I am writing this letter to thank you for the recent proposal offered on (date) by (company’s name).
Unfortunately, after evaluating the contract I regret to inform you that I cannot accept the proposal. Although it is a fair and acceptable offer, I don’t believe it will be of benefit to my company in the long term.
Once again, I would like to thank you for your time and effort. Hopefully, we will be able to work together in the near future.
Yours sincerely,
signature
Typed name
___________________________________________________________
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