A Cover letter is a brief letter of introduction about an event or person. It can be attached to more information or sent on its own if required. A motivational cover letter helps to not only introduce the subject but encourage the reader to take some form of action.
Let’s take a look at some different Motivational Cover Letters relating to a conference.
Sample motivation letter for conference participation
Current Date
Name of Applicant
Contact Details
Dear (name of person/agency)
I recently became aware of your plans to hold a conference on the (date) regarding (subject). As the theme relates to my profession and expertise, I am writing to express my sincere desire not only to attend but participate in the conference at (place).
The agenda of your conference directly relates to the work I am doing here at (place) in my current role as (job title). As a qualified (credential/s) this avenue of work has been my passion for many years. Our recent breakthroughs and discoveries would provide the conference with some of the industries latest research and up-to-date information.
Collaborating with other esteemed professionals during the conference would further contribute to its success and increase the network of all involved in this field.
I have included an abstract of the presentation I can offer along with a breakdown of the estimated costs I would incur related to my travel and participation in the program.
Although this is an investment on your part, I believe you will find it to be a worthwhile investment with significant benefits both in the short term and into the future.
Sincerely
Complete Name
Credentials
Attachments:
- Abstract of Presentation
- Estimated Costs
1. Cover letter sample for a conference
Current Date Dear (name of person/agency) When I became aware of your intention to hold a conference on the (date) regarding (subject), I was most interested. Therefore, I am writing to express my intention to attend the conference in (place). As a professional of over (years) working in this field, I believe it would be most helpful for me to attend and benefit from the presentations scheduled during the conference. I am particularly interested in the (name of subject) and the keynote address on this theme. The opportunity your conference would provide me to meet and discuss my research with other professionals in this field is of particular interest to me. For your consideration, I have included a breakdown of my research and proposed a presentation for the conference based on the research. It is my belief that I can be a valuable addition to the conference and that it will benefit both myself and others. Sincerely Complete Name Credentials
Attachments:
- Research Breakdown
- Proposed Presentation
2. Cover letter examples for conference coordinator
Current Date
Name of Applicant
Contact Details
Dear (name of person/agency)
Thank you for taking the time to consider my application for the Conference Coordinator Position. I was very excited to learn of this opening and would like to introduce myself to you briefly.
For the last (time), I have been working in this industry, organizing and providing support for multiple events on almost a weekly basis. I have a Ph.D. in Marketing and extensive knowledge of the (name) industry. My experience includes assisting with the organization of the National Real Estate Association’s annual conference.
My broad experience has taught me what to look for when selecting the best presenters for a conference and how to tailor the overall message of the conference to match the desired outcome. The attendance at the largest conference I have organized was by thousands of people over a period of two days.
It has been my sincere desire to work for your organization for some time, and I believe my enthusiasm for this role would be of mutual benefit. Please feel free to contact me at any time to discuss my application further.
Sincerely
Complete Name
Credentials
Attachment:
- Resume
3. Cover letter format for conference participation
Current Date
Name
Contact Details
Dear (name of person/agency)
I am thrilled to write and formally accept the invitation confirming my attendance and participation at the (name) conference on the (date) in (place).
As requested, I have included a summary of my travel itinerary and the costs related to my attending the conference. Also attached is an abstract of the presentation I will deliver at the conference.
It is with much anticipation that I am looking forward to the conference and everything planned in association with the event.
Sincerely
Complete Name
Credentials
Attachment:
- Abstract of Presentation
- Travel Itinerary Summary
4. Cover letter examples conference manager
Current Date
Name of Applicant
Contact Details
Dear (name of person/agency)
Thank you for taking the time to consider my application for the Conference Manager Position. Your offer is of particular interest to me as the Conference theme is a passion of mine.
I have been working as a Conference Manager for the last (time) years, overseeing and settling whatever problem that has arisen. My career as a Conference Manager began after I graduated with a Masters degree in Business Administration. Since that time I have become a specialist in the Conference Management industry nationally.
As an experienced conference manager, I can guarantee you a trouble free and fruitful conference. I am happy to work with whatever team you already have in place and will quickly pick up where any predecessor has left off.
Please feel free to contact me on my number above to set up a meeting if you wish.
Sincerely
Complete Name
Credentials
Attachment:
- Resume
6. Sample motivation letter for a conference grant
Current Date
Name of Organization
Name of Representative
Contact Details and Location
Regarding: Request for support of Conference Name/Theme
Dear (name):
Please accept our sincere greetings from the Conference Organization Name committee (or another group responsible).
We have written to request your support of a Conference we are planning to hold in (month) about (Conference Theme). Your company/organization came to mind when discussing the plans for this conference as we are well aware of the commitment your organization has made to its (theme) ongoing development.
A financial grant from you would increase help us to raise awareness of the issue we face at present and promote collaboration between those who will attend the event.
We expect over 2000 people to attend and will provide some light refreshments afterward. Organizations like yourself who provide grants will have free entry for ten employees, and your logo featured prominently throughout the venue.
We sincerely hope that you will be a part of the conference and provide a grant, please feel free to reach me directly at the number below should you like to register your support or ask any further questions.
Sincerely
Complete Name
Position
Contact Details
Organization Name
7. Sample cover letter for conference proposal
Current Date
Name
Job Title / Company or Organization
Contact Details
Regarding: Conference Proposal
Dear (name):
It has come to my attention that the recent upward trend we have seen of late within our industry has opened the door to some exciting new opportunities. Therefore, I am writing to propose a potential conference that could open the door to a new era of progress in our field.
Many of our colleagues in this area believe there is substantial room for growth within the industry. However, due to the type of work in this industry, it is not always easy to make contact with like-minded individuals and increase networking opportunities.
I firmly believe a conference could be the bridge that closes the gap and makes greater collaboration and networking possible within the field of (name of study/industry).
In my estimation, a conference with an attendance of 500 people would be cost effective. Further, a number of our suppliers have already demonstrated an interest in such an event, and they have verbally promised support for it. Of course, we would reciprocate their support by advertising them as the sponsors and employing their branding throughout the event.
I have attached a brief overview of the structure that the conference could take, potential locations, dates and even potential conference participants who could give valuable presentations.
Please review my proposal and let us know as soon as possible if you would be interested in collaborating to make this conference happen. If you can provide an answer before the (date), we here at (Organization Name) would be most grateful.
Sincerely
Complete Name
Position
Contact Details
Organization Name
8. Sample cover letter for a conference producer
Current Date
Name of Applicant
Contact Details
Dear (name of person/agency)
Please accept my sincere appreciation for reviewing my application for the Conference Producer Position. Currently, I am finishing up a contract where I have produced the annual Medical Association’s Conference; my current contract for this event expires at the end of next week.
During the last (time) years, I have been working as a Production Manager, and I am passionate about what I do. My role as a producer began when I was working for (company name) as their Marketing Director. The event was such a success I was asked to repeat the conference in five different cities during the six months that followed. Each conference proved to be a resounding success and led to my receiving multiple offers to Produce conferences as a Private Contractor.
Your particular conference theme caught my eye due to its uniqueness. Although I regularly organize conferences, one of the most important things for me personally, is to make sure that the conference is unique and fulfills the brief of the organization behind it.
Attached you will find my references and resume.
I am available any day of the week should you like to schedule an interview. Thank you for your time and consideration.
Sincerely
Complete Name
Credentials
Attachment:
- Resume
- References
9. Sample cover letter for a conference planner
Current Date Name of Applicant Contact Details Dear (name of person/agency) I am writing regarding the Conference Planner position currently available. As an experienced Conference Planner, I believe I would be a valuable asset to your team and add to the success of the conference. As a Conference Planner, my guiding principle is to keep the Theme as central as possible throughout and make sure that all of the attendees leave with a clear message in mind. That message being whatever the Organisation behind the event desires to be communicated. In the past, I have previously planned a similar conference to what you have proposed and would be able to adapt many of the successful initiatives used from both that conference and others. I have a Bachelors Degree in Event Management and Planning, which is why the New York City Fire Department annually employs me to plan their bi-annual conferences. Attached you will find my references and resume. I am available any day of the week should you like to schedule an interview. Thank you for your time and consideration. Sincerely Complete Name Credentials
Attachment:
- Resume
- References
Could you use one of these letters in the future? Let us know what you like about them with a comment below. Our website has other great articles too, take a look!
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